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Privacy Policy

Privacy Policy for Swingout Rhythm Dance Club
Effective Date: July 31, 2025

Swingout Rhythm Dance Club (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information of our website visitors and members. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in compliance with relevant privacy laws, including the New York SHIELD Act, COPPA, and applicable U.S. data protection regulations.

 

1. Information We Collect

We collect the following categories of information:

a. Personal Information

  • Name
     

  • Email address
     

  • Phone number
     

  • Mailing address (if provided)
     

  • Payment details (only if processing event fees or donations)
     

  • Age or date of birth (when required for eligibility or parental consent)
     

b. Non-Personal Information

  • IP address
     

  • Browser type and version
     

  • Pages visited and time spent
     

  • Device type and operating system
     

  • Referring website addresses
     

 

2. How We Collect Information

We collect data in the following ways:

  • Directly from you: When you fill out contact forms, register for events or classes, subscribe to newsletters, or make a purchase/donation.
     

  • Automatically: Through cookies, server logs, and analytics tools such as Google Analytics.
     

  • From third-party platforms (if you interact with our events or promotions on social media or external platforms).
     

 

3. Why We Collect Your Information

We collect your information to:

  • Manage event registrations and class participation
     

  • Communicate with you about club updates, events, and newsletters
     

  • Process payments securely
     

  • Improve the functionality and performance of our website
     

  • Comply with legal obligations and community standards
     

  • Understand audience engagement and user trends
     

 

4. Sharing of Information

We do not sell your personal data to third parties.

We may share data with trusted service providers and partners who assist in:

  • Website hosting and maintenance
     

  • Email marketing (e.g., Mailchimp or similar services)
     

  • Payment processing (e.g., PayPal, Stripe)
     

  • Data analytics tools
     

These third parties are contractually obligated to handle your data securely and only for specified purposes.

We may also disclose personal data:

  • When required by law (e.g., subpoenas or court orders)
     

  • To protect the rights and safety of our organization, users, or others
     

 

5. Your Rights and Choices

Under the New York SHIELD Act and other applicable privacy regulations, you have the right to:

  • Access the personal data we have about you
     

  • Correct inaccurate or incomplete information
     

  • Request deletion of your data (subject to legal and operational limitations)
     

  • Opt-out of certain communications (e.g., newsletters)
     

To exercise these rights, contact us at:
info@swingoutrhythmdanceclub.com

 

6. Cookies and Tracking Technologies

Our website uses cookies to enhance your experience and track usage patterns. You can manage cookie preferences through your browser settings. Disabling cookies may affect certain website features.

 

7. Data Security

We implement physical, technical, and administrative safeguards to protect your information, including:

  • Secure Socket Layer (SSL) encryption
     

  • Limited access to personal data
     

  • Periodic data audits
     

  • Secure third-party payment processors
     

While we strive to protect your data, no method of transmission over the internet or method of storage is 100% secure.

 

8. Children’s Privacy (COPPA Compliance)

Our website is not directed to children under the age of 13. We do not knowingly collect personal data from minors without verifiable parental consent. If we become aware that we have collected data from a child without such consent, we will delete it promptly.

If you are a parent or guardian and believe your child has provided personal information, please contact us.

 

9. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes described in this policy, or as required by applicable laws and regulations.

 

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies before providing personal information.

 

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Effective Date" at the top. We encourage you to review this policy periodically.

 

12. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact:
info@swingoutrhythmdanceclub.com

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